D.R.A.W. Recruitment

Personal Assistant – International Auction House ( 12 month contract)

Details

Contract Type: Full-time
Job Type: Contract
Pay: £31,000 per annum
Location: London London, UK
Job description:

Experienced Personal Assistant required to provide PA support to three Senior Directors in a high profile department within a busy international auction house.

Responsibilities include:

  • Providing support to three Senior Directors which will include:
    • Booking travel and managing complex schedules, and competing priorities
    • Drafting correspondence, proposals and valuations
    • Diary management, coordinating meetings and conference calls on behalf of the department
    • Processing expenses, updating and maintaining files, client information and internal
  • Effectively co-ordinating tasks and actions while Senior Directors are absent
  • Confident and efficient handling of client contact and Proactive focus on client portfolio, to ensure effective client engagement.
  • Working with Client Development to assist with business development and bespoke
  • Effective liaison with other departments and international colleagues
  • Dealing effectively with general queries, problem solving and ensuring tasks are followed through
  • Working on valuations and related tasks
  • After-sale assistance including helping with restoration and framing for clients who have requested help.
  • Work with the other Department Assistants on general department tasks

Skills/Competencies/Experience:

  •  Possess excellent secretarial skills and be dependable, discreet and diplomatic.
  • Proven experience of the fine arts auction market.
  • Computer literate, with an excellent knowledge of Word, Excel, Outlook and PowerPoint, and ideally a knowledge of client management systems.
  • Possess excellent communication skills (both written and spoken): fluent English language is essential, other European languages a benefit.
  • Well organised, with a good eye for detail and the ability to prioritise tasks and manage others’ schedules.
  • The ability to juggle and prioritise tasks in a busy international team.
  • Enjoy trouble-shooting and using initiative.
  • Be a team player, capable of working well as part of a busy, highly pressurised team, with good interpersonal skills and a friendly and approachable manner towards both clients and colleagues.
  • Enthusiastic with a flexible approach and exceptional client service skills.