The art of the perfect fit

Accounts Assistant

Posted: 12.04.2022
Contract Type: Full-time
Job Type: Permanent
Location: London, UK
Job description:

We are seeking junior Accounts Assistants for a number of opportunities within auction houses and art galleries in London.

Responsibilities may include (but are not limited to):

  • Daily bank reconciliations for bank accounts, including foreign currency accounts
  • Daily bookkeeping of Xero bank accounts in line with Salesforce invoices
  • Updating status of transactions in Salesforce and ensuring smooth integration of invoices into Xero
  • Allocating inward payments to invoices in Xero and ensuring smooth payment interface into Salesforce
  • Third party reporting including providing monthly statements to charities
  • Ensuring suppliers are paid in line with payments runs and working closely with Logistics team to ensure objects/artworks are shipped in a timely manner
  • Managing accounts payable and receivable across multiple companies
  • Assisting with month end including cost centre spend reviews and variance analysis
  • Assisting with stock review and liaising with the logistics team to retrieve stock from third party locations.
  • Client debt management – chasing customers for outstanding payments
  • Cash book processing – including monthly Amex reconciliation, bank receipts and cash postings
  • Checking and reconciling customer & suppliers accounts and ledgers
  • Processing purchase invoices and receipts and making supplier payments where necessary
  • Correcting any issues in Xero – duplicate invoices
  • Liaising with suppliers and third parties on all queries
  • Various other ad-hoc tasks as deemed appropriate

 Person Specification:

  • Minimum two years experience in a similar role
  • Xero and ideally Salesforce experience
  • Basic knowledge of VAT required

If you are interested then please do get in touch.