The art of the perfect fit

Accounts Payable Specialist, Blue Chip Gallery

Posted: 04.06.2024
Contract Type: Full-time
Job Type: Permanent
Pay: £35k-£45k p.a.
Location: London, UK
Tenure: Permanent
Job description:

A leading Blue Chip Gallery, representing some of the most influential contemporary artists and estates from the past century, are currently recruiting for an Accounts Payable Specialist. The Accounts Payable Specialist will support the Finance Director and work closely with the teams in Europe, Asia and the USA. We are looking for a diligent, self-motivated and responsible Accounts Payable Specialist with an impeccable attention to detail to implement process improvements and streamline the AP function in London.

What you’ll be doing:

  • Perform daily transactional activities for European locations
  • Perform automatic payment processing and distribution
  • Raise BACS payments and any other payments as required for daily/weekly payment runs
  • Keep up to date with all emails/phone calls to resolve all queries
  • Provide a high level of customer service to internal and external parties
  • Process, code and file a high volume of invoices/credit notes
  • Review and correct account codes and analysis codes for accuracy in reporting
  • Reconcile vendor statements and request copies of any missing invoices/credit notes for processing
  • Prepare weekly supplier statement reconciliations
  • Assisting vendors who are chasing invoice payments
  • Resolve and manage invoice queries by liaising with departments across the business
  • Review all unallocated supplier payments, troubleshoot and provide details on how to allocate the payments
  • Review and clear all supplier debit balances
  • Review Supplier Master data and ensure all contact details/VAT numbers are up to date
  • Challenge existing working practices and actively identify areas where improvements can be made and with the guidance of management, implement them
  • Participate in, and support, company-wide change initiatives
  • Assist with testing and troubleshooting of the new ERP system being rolled out
  • Assist FP & A with the weekly completion of the business cashflow forecast and reporting, especially around purchase commitments and payments
  • Ensure all documents including invoices, delivery notes and receipts are filed in an orderly and timely manner
  • Preparation, allocation and management of credit card and cash expenses
  • Where appropriate, assist team members in other finance area’s across the company
  • Any other tasks as required by your line manager

What you’ll bring:

  • Several years experience in an Accounts Payable department
  • Must have experience of working with Microsoft Office suite (Excel, Word, etc.)
  • Proven experience processing high volumes of transactions and trouble shooting
  • Familiar with dealing in multiple currencies
  • Experience of working in a fast-paced environment
  • Strong Interpersonal and Customer communication skills
  • Highly organised, analytical and detail oriented
  • Excellent prioritisation and time management skills
  • Ability to work on own initiative
  • Uses initiative and a proactive approach to problem solving