Contract Type: Full-time
Job Type: Permanent
Pay: 40-50k depending on experience
Location: London, UK
We are seeking an Art and Philanthropy Manager to support a HNWI in London. The role involves international travel and working from the HNWI’s home office.
Tasks include but are not limited to:
- Philanthropy project management in the UK as well as overseas.
- Attend Art fair in the UK, south east Asia and other overseas countries with the client and make necessary analysis, fact finding, assessing estimated value of the art work.
- Involvement in philanthropic website, press and other write up ensuring that it complies with local and other requirements.
- Responsible for complete philanthropic website management such as updating, upgrading, protecting, analysing, domain renewing etc.
- Promote image of philanthropic work.
- Providing a high-level secretarial support which will include organising meetings, minute-taking and producing complex documentation in a timely manner and drafting correspondence in relation to standard requests etc.
- Manage inbox, highlighting any urgent emails or urgent actions arising from the client.
- To be responsible for the wider diary including arranging complex travel arrangements, scheduling of reoccurring routine meetings, planning and preparations of events, working in collaboration with the philanthropist department, art related work, management of art work at different location.
- To produce/prepare documentation in a variety of formats including Word, Excel, PDF, PowerPoint and other reports including confidential material.
- Maintain an accurate and efficient electronic and paper filing system and be responsible for records management including archiving whilst improving paperless working by scanning to a central secure location.
- Be responsible for ensuring that agendas/papers are prepared sufficiently in advance for meetings and that minutes are accurate. Responsible for the dissemination of information either in advance or after the meeting and for following up actions directly with those who have been assigned actions, to ensure that agreed next steps are carried out in a timely manner.
- Minimum experience of 5 years of an executive assistant with Strong IT skills (Microsoft Outlook, Word, Excel & PowerPoint)
- Excellent communication skills (Excellent English skills both written and spoken is essential)
- Takes ownership of tasks and projects and delivers excellent results with accuracy.
- Able to work well in a high-pressured environment and flexible for the international travel
- Confident, with the ability to prioritise, delegate and meet deadlines
- ‘Can do attitude’ – ready to get involved at all times
- A good decision maker who is discreet and with excellent experience liaising at the most senior level/titled individuals/CEOs’ etc.
- Able to sit with the boss and work in tandem in a sometimes-unstructured day. She is quite self-sufficient and needs a great EA to work with. You must be confident and able to work at a speed when needed.
- Top research and analysis skills alongside strong attention to detail.
This role would suit candidates with a varied working background, someone with who is commercially astute and confident in being a pivotal person within a very fast paced organisation.