The art of the perfect fit

Art Project Coordinator, Art Advisory, London

Posted: 20.05.2022
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

An established West London art consultancy is looking for an experienced and talented project coordinator to work on a number of luxury ship and prestigious International hotel projects. The ideal candidate will need strong organisational and administrative skills, a keen eye for detail, be comfortable juggling multiple tasks, possess excellent time management skills, a great work ethic and desire to succeed!

The successful candidate will be provided with an excellent working environment and the opportunity to work on world class design projects. Personal professional growth will be encouraged, recognised and rewarded.

General Project Administration:

  • Creation and ownership of project master control documents (artwork specifications, art location plans, approved art catalogues). Regular deliverable submittals to client and other project leads.
  • General project liaison to help with information flow & communications with all parts of the project
  • Tracking artwork development and estimating timelines for accounting &
  • General project document control and filing. Management of folder
  • Attend project meetings and presentations (inside and outside of the UK) and record accurate meeting
  • Support art consultant on budget
  • General
  • Attending meetings on site inside and outside of the
  • Attending delivery phase of project inside and outside of the UK.


  • Artwork specification
  • Purchase order document
  • Purchasing management &
  • Liaise with artists and vendors to obtain signed POs (for contractual and copyright purposes)
  • Liaise with accounts regarding invoicing and payments.


  • Liaise with and support logistics team (scheduling pick-ups, tracking progress, providing necessary documentation)
  • Liaise with installation manager and wider team (provide support documentation, layout guides, delivery schedules, delivery status reports). Attend project site for surveys, meetings and during final installation period.


  • Google Workspace
  • Microsoft Office (Excel required to a minimum intermediate standard) Mac fluent (Keynote essential)
  • Adobe CS Photoshop
  • Microsoft Projects or similar project management software

Useful Additional Skills:

  • French language proficiency
  • Driving Licence