D.R.A.W. Recruitment

Assistant to Director, Contemporary Gallery


Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

We are looking for a fully committed, highly organised and detail oriented assistant to provide invaluable support to an international sales Director at an international contemporary gallery in London. Of primary importance is to offer administrative support to ensure the smooth daily running of the Director’s office.

Responsibilities include, but are not limited to:

  • Provide sales support (draft consignment agreements and extensions, prepare, send and track offers, invoices, payments and coordinate shipping)
  • Assist in the preparation of consignments, both primary and secondary, for international art fairs
  • Responsible for the management of Frieze Art Fair, London (Preparing the fair application process, build up and administration of the gallery’s participation at both Frieze London, Masters and Sculpture Park)
  • Provide client liaison support and be able to to engage with clients in a polite and professional manner
  • Maintain an excellent relationship with the artist’s studios; providing them with administrative, logistical and project management support on behalf of the gallery
  • Assist in the internal management of international exhibitions (working with the director to ensure shows are delivered on time and all details are taken care of)
  • Maintain and update several long-term artists projects
  • Keeping track of all primary works fabrication process and ensure the director and sales staff are kept updated
  • Maintain internal information database using Excel and google docs
  • Assist with market and artwork research
  • Schedule and coordinate appointments and events for the Director, and oversee calendar, itinerary and travel
  • Prepare information for upcoming auctions
  • Ensuring all internal office systems are maintained
  • Assist with personal matters

Desirable skills/ attributes include: 

  • Highly organized and efficient, with the ability to manage a heavy workload
  • Commitment and availability to work overtime
  • Excellent attention to detail
  • Excellent written and verbal communication skills
  • Self-starter with the ability to work independently, yet at the same time an enthusiastic and collaborative team player
  • Ability to remain calm and composed under pressure
  • Ability to focus intelligently on tasks, foresee any potential questions and investigate answers before presenting problems and, not only see the wider picture of priorities, but also how the same things can be done better
  • Confidence when working with numbers and using Excel
  • Extreme discretion with confidential and sensitive information

Monday – Friday schedule.