The art of the perfect fit

Assistant to Director, International Gallery

Posted: 16.01.2023
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

Our client, an internationally renowned gallery, is seeking a full-time Assistant to support a Director. The ideal candidate should possess sound organisational and writing skills with a keen attention to detail, the ability to work responsively and with discretion and to make logical, educated and thoughtful decisions, while anticipating the ongoing needs of the Director and their team.

The Director’s office management:

  • Schedule and coordinate appointments for the Director, manage their calendar, travel arrangements and itineraries as well as expenses
  • Manage the Director’s office to ensure smooth running of day-to-day operations and the Director’s schedule
  • Maintain integrity of internal information files on the gallery database and the Director’s office record-keeping systems (in excel and google docs) for sales, consignments, offers, client interest lists, client list, etc

Artist liaison support and project management:

  • Maintain an excellent relationship with the studios of artists the Director represents; providing them with logistical and project management support on behalf of the gallery
  • Support with the coordination of exhibitions (install logistics, sales presentations, press and marketing)
  • Coordinate publication process for artists’ books, exhibition catalogues, etc. edited by the Director
  • Plan and monitor budgets and prepare cost estimates for exhibitions or other projects
  • Coordinate the inclusion of the Director’s primary and secondary consignments at international art fairs and Gagosian exhibitions
  • Support with the coordination of gallery and museum exhibitions (install logistics, sales presentations, press and marketing)

Client liaison support:

  • Provide the Director with client liaison support and engage with clients in a polite, professional manner where required with a prompt address of their concerns
  • Ensure the Director’s clients are kept up to date with the gallery program (event invitations, online initiatives, etc.)

Sales support:

  • On a day-to-day basis, send and track offers shared with internal sales staff
  • Prepare sales presentations and exhibition or project proposals
  • Prepare and update contractual paperwork for consignments, loans, agency agreements between the artist studios and the gallery, etc.
  • Conduct market and artwork research for valuations
  • Manage logistics around sales, pre or post (condition reports or framing where required, proactively arrange prompt delivery of a work to the client once paid in full, etc)

Qualifications and requirements:

  • BA in Studio Art, Art History, Arts Administration or equivalent experience
  • Minimum of 2 years of relevant field experience
  • An active knowledge of, and passion for, modern and contemporary art, its discourse and its institutions
  • Proficiency in PC and Mac, Microsoft Office suite, including Excel and Word, as well as Adobe Photoshop, Sketchup, and Google Suite
  • Excellent written and verbal communication skills, time-management and organization
  • International experience at any level desirable.
  • Ability to work a flexible schedule and additional hours as needed
  • Full right to work in the UK
  • German fluency preferred but not required