The art of the perfect fit

Assistant to Director, International Gallery

Posted: 31.08.2022
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

Our client, a blue chip international gallery, is seeking an experienced Assistant to Director. The ideal candidate will be organised, detail oriented, proactive and thorough with all relevant paperwork and document retention.

Duties include but are not limited to the following:

Sales support

  • Prepare emails and sales information for client offers
  • Provide academic and price research on works to be offered
  • Prepare sales presentations and exhibition/project proposals
  • Prepare and update contractual paperwork for consignments, sales and loans
  • Conduct market and artwork research for valuations
  • Manage pre and post sales logistics in coordination with the relevant departments
  • Arrange for catalogues to be sent out to clients as required
  • Oversee viewings when appropriate
  • Provide client liaison support and engage with clients in a polite, professional manner where required with a prompt address of their concerns
  • Ensure the Director’s clients are kept up to date with the gallery program including event invitations, online initiatives, etc.

Public Projects Assistance

  • Research potential public and large scale private projects globally
  • Create proposals and documents to send out to clients and for project submissions
  • Conduct image research for proposals and use image editing software
  • Liaise with the staff in relation to large scale/ public art projects
  • Update the master catalogue consisting of all large scale art projects by the gallery artists

Office Management

  • Schedule and coordinate appointments for the Director, manage their calendar, travel arrangements and itineraries and manage expenses
  • Manage the Director’s office to ensure smooth running of day-to-day operations
  • Manage the Director’s database contacts and record-keeping systems for sales, consignments, offers, client interest lists, client list, etc.

Artist Liaison support

  • Provide support to artists’ studios with the arrangement of loans, consignments, insurance, shipping, marketing, photography, website listings, reproduction enquiries etc.
  • Maintain an excellent relationship with the artist’s studios; providing them with all other administrative, logistical and project management support on behalf of the gallery
  • Assist in the internal management of international exhibitions
  • Manage exhibition budgets
  • Conduct independent archival research for exhibitions, catalogue texts and illustrations. Coordinate publications development
  • Prepare and research exhibition proposals, including sales and pricing structure dossiers
  • Maintain and update long-term artist projects

Qualifications for the role

  • BA or MA in Art History, Studio Art, or a related field.
  • Excellent computer skills including Google Suite, Microsoft Office, and Excel.
  • Proficiency with Adobe InDesign, Acrobat and Google Workspace
  •  Excellent communication and written skills are required.