The art of the perfect fit

Auction Assistant, Pictures Department

Posted: 12.11.2022
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

Seeking an Auction Assistant to support the Pictures Department of an auction house in London. The role will involve assisting with a busy calendar of  sales in a growing and busy pictures department. Responsibilities will include consignments enquiries, pre-and post-sale paperwork, cataloguing property, catalogue production, physical set up and take down of the auction.  Dealing with daily emails, telephone enquiries.

Main Responsibilities

  • Lotting up sales (lotting up sales on database and renumbering, when required; physically lotting the small items and ensuring all items have correct lot tags before viewing commences)
  • Cataloguing items for sale
  • Sale room set up and break down
  • Sale online (making proofing corrections to database, prepping database to ensure catalogue and database match and sale has correct images; getting the sale online on various different websites)
  • Creating and maintaining areas for ‘Incoming’, ‘Catalogued’ and ‘Outgoing’ items

Pre and Post Sale Administration including:

  • Sending finalised receipts
  • Registering clients and bids, undertaking Anti-Money Laundering checks
  • Sale day duties (assisting with clerking and online bidding )
  • Responding to client calls and emails in a timely fashion
  • Dealing with relevant department emails
  • First point of contact for department
  • Unpacking incoming goods, ensuring they are labelled and receipted correctly and keeping a record/check-list of what has come in
  • Inputting receipts for all members of the Department, ensuring signatures
  • Making sure that incoming goods have values and speaking with valuers within the Department to ensure pieces are looked at in a timely fashion