The art of the perfect fit

Bookkeeper, Contemporary Gallery

Posted: 13.01.2021
Contract Type: Part-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Job description:

A contemporary gallery in London is looking for a freelance bookkeeper on a part-time basis. Previous commercial gallery experience is essential.

Responsibilities include:

  • Upload and review sales invoices on Xero for correct VAT treatment, ensuring any art sales are linked to the stock item being sold.
  • Review and publish purchases invoices/supplier receipts in Receiptbank, ensuring that art purchases are recorded as stock items (invoices and receipts uploaded by Gallery Manager).
  • Manually upload the bank and credit card statements for reconciliation.
  • Reconcile all bank and credit card transactions.
  • Liaise with HMRC in respect of any VAT matters as and when required.

Monthly Tasks:

  • Reconcile the stock list per Xero against the stock per the warehouse stock system.
  • Communicate with Accountants when the month is completed and send supporting documents so that they can prepare the management accounts.
  • Deal with any queries from Accountants to assist with the completion of the management accounts.
  • Prepare and submit monthly EC Sales list report (if required).
  • Prepare and submit intrastate form (if required).

Quarterly Tasks:

  • Review and submit the VAT return.

Annual Tasks:

  • Provide Accountants with all necessary info to prepare the year end accounts (list of info needed would be sent at the year-end) and assist with any queries during the accounts or audit process.