Seeking an experienced EA to support a busy individual who is the founder of multiple businesses that they run and is on the board of trustees for multiple institutions.
The ideal candidate will have worked at a high level for over 5 years with an owner / CEO or founder previously. The candidate must be a discreet, dynamic professional and have a warm working manner and be readily available and looking professional / client facing at all times. This isn’t a 9-5 job but provides unparalleled opportunities for someone looking to become the all-important right hand to an owner.
In person and remote, autonomous working is required with a minimum of 3 days a week in person between a central London and south London location.
Some responsibilities include but are not limited to:
- Proactively organising and maintaining business and personal diaries
- Complex diary management and forward planning with a requirement to anticipate need
- Team coordination of meetings and status notes
- Inbox management (needs to have experience)
- Longer term planning ahead of time
- Arranging transport, travel, visas and accommodation
- Occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
- Database management and support – ensuring every contact is saved and logged
- Complex guest list management around multiple stakeholders and clients
- Client relationship management including gifting – having a clear understanding of who is important and why and how the client develops and holds those relationships
- Screening calls, enquiries and requests – including multiple inboxes across the businesses – elevating to founder and handling them when appropriate
- Where relevant dealing with incoming emails and sometimes corresponding on behalf of the client
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports, and presentations (print outs for Trustee meetings etc)
- Organising meetings and ensuring the client is well prepared, providing supporting material and writing follow up notes / minutes
- Liaising with clients, suppliers, and other staff
- Negotiating and liaison with brands and suppliers for gifting and managing this database
- Organising social events and gifts for the team
- Creating and maintaining new office systems
- Tracking business and personal expenses and liaising with Finance team
- Booking and managing personal appointments and events
- Personal shopping and organising deliveries
- Assisting with personal house / tech admin and paying bills
Ideal candidate:
- An intuitive individual with a high degree of self-awareness and management
- 5 years minimum experience in similar role and a want to be a career EA
- Direct owner or founder experience essential
- Diary planning / team management experience required
- Ability to deal with various business conversations from new business to VIP
- Comfortable working at a fast pace with lots of multi-tasking
- Cheerful, with a positive lean in attitude, culturally curious, eager to hit the ground running
- Not phased by multi-tasking
- Capable, driven, and excited about new challenges and opportunities.
- Discreet, professional manner
- Passion for culture and developing relationships
- Tech savvy with a clear ability to work: Powerpoint, InDesign, Microsoft Excel, Instagram, LinkedIn