D.R.A.W. Recruitment

EA to Founding Director, Furniture and Design Gallery

Details

Contract Type: Full-time
Job Type: Permanent
Pay: Depending on experience
Location: London
Tenure: Permanent
Job description:

We are looking for a pro-active and highly organised EA to act as key support to the Founding Director, coordinating and assisting with day to day operations. The person in this role will be expected to anticipate both business and personal needs, and to work in a discrete and professional manner at all times.

The ideal candidate is well presented, articulate and will be happy to work autonomously, be extremely organised, self-motivated, and excel working in a supportive role. Previous experience in a similar role is essential.

Responsibilities

  • Act as a gateway for all correspondence and communication with the director
  • Mange inbox/emails
  • Personal diary management including internal and external meetings
  • Manage all travel requirements (booking flights, holidays, visas, passport renewals etc.)
  • Drafting correspondence and provide seamless support in all director’s communication
  • Provide full administrative support
  • General bookkeeping, reconciling expenses, credit cards and liaising with accountant as required
  • Update records on the database
  • Office management: managing computer systems, phone lines and internet accounts.
  • Organising small events and assisting with gallery visits and hospitality
  • Personal arrangements as required

Person Specification

  • Experience with Microsoft office computer package / calendars / cloud systems
  • Ability to learn specific software if required
  • Experience using office equipment (Mac Computer / printers / fax)
  • Strong administrative skills, organised and methodical
  • Fluent written and spoken English
  • Positive ‘can do’ attitude
  • Excellent Communication skills (via phone, email and in-­‐person)
  • Organisational skills with an ability to think proactively, prioritise work and work without supervision
  • Exercise discretion and confidentiality with sensitive information