Editions Manager, Artist Studio

An internationally renowned artist is looking for an Editions Manager to join their team.

Responsibilities:

Sales:

• Manage all sales of prints, editions and unique works on paper
• Fulfil trade orders, maintaining existing relationships and working on building new trade outlets
• Manage all sales through email correspondence, over the phone and in person at art fairs or special events
• Ensure production invoices are raised updated on the database so an accurate financial breakdown is accessible
• Submit change of ownership information and overseeing authentication measures
• Oversee packing and dispatch of sold works.

Production Management / Creative Assistant:

• Oversee and assist the artist in the whole creative process of fabricating artwork
• Manage marketing of editions to maximise sales
• Soundboard ideas with the artist and suggest production methods
• Brief fabricators and printmakers, liaise with them and the artist during the production process
• Quality and condition checking of all artworks
• Manage project budgets
• Oversee the signing, editioning and authentication tagging artwork by the artist
• Keep accurate records of all artwork information, client and sales on the database
• Ensure stock on the database is accurate in terms of sales status, condition, stock numbers and location
• Manage project budgets.

Website and Mailing List:

• Responsible for updating the editions website; adding new items and writing product descriptions
• Online stock management
• Manage all orders placed online
• Manage MailChimp including lists, design and sending out shop mailer.

Packing and Logistics:

• Specialist handling and packing of fine art prints and 3D works
• Liaise with logistics and courier companies on shipping quotes, following through to overseeing process until delivery
• Book courier services including filling in appropriate shipping paperwork and customs declaration forms.

Studio:

• Responsible for suitable, archival storage of prints, editions and works on paper
• Maintain a balanced stock levels to efficiently run retail business
• Ensure suitable packing materials are available
• Answer the studio phone and deal with demands in the most appropriate manner
• Delegate work to studio assistants
• Ad-hoc requests from the artist and/or director as required
• Assist with charity donations
• Report on works coming up in auction and on auction results.

Art Fair Responsibilities:

• Draft proposals for art fairs and submitting applications on time
• Artwork selection; liaising with other artists (if applicable)
• Booth layout and design
• Oversee logistics to and from the fair (for all artists)
• Manage budget for art fairs
• Installation and curation of the booth
• Oversee sales at the fair including processing of invoices
• Update CRM database accordingly.