The art of the perfect fit

English/French bilingual Collections & Operations Manager, Art Advisory, Paris

Posted: 05.06.2024
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: Paris, UK
Tenure: Permanent
Job description:

Our client is an independent art advisory, dealing in post-war, modern and contemporary art, seeking an English/French bilingual Collections and Operations Manager. The company is committed to assessing each client’s individual needs to build their collection, seeking out the most innovative artworks through extensive research from galleries, institutions, private art foundations, fairs, biennials, artists’ studios and private collections around the world.

This role is based full time in Paris.

Operations and Sales Administration

  • Logistics and operations of 2 external exhibitions per year, as well as projects at collectors’ homes all around the world
  • Management of each sale, drafting invoices and liaising with clients
  • Providing and adhering to all necessary operational timelines and deadlines
  • Maintaining digital files and archives of each project
  • Assisting with the post-sale process

Shipping and Logistics Administration

  • Organising shipping and logistics for all incoming and outgoing artworks after each sale and for exhibitions and projects
  • Oversee logistics relating to of the storage of artwork, at local storage facility and other 3rd party locations
  • Liaising with contractors to organise condition reports, and framing of artwork when required
  • Liaise with Insurance for on-site, off-site, in-transit and any other location movement of artworks and stock

Financial Administration

  • Manage invoicing and monthly accounts alongside dedicated accountants in the UK and in Hong Kong
  • Work closely with our accountant with quarterly VAT reports by providing all entries and relevant invoices for the quarter
  • Ensure HMRC regulations are strictly adhered to
  • Initiate and log payments to/from all external suppliers and clients
  • Communicate with clients, gallerists and artists on admin/financial/logistical matters
  • Knowledge of basic business accounting, preferable

Exhibitions and Collections Development

  • Drafting and reviewing consignment and loan agreements


  • Highly developed interpersonal and communication skills required to liaise with a diverse range of internal and external personnel at all levels
  • Strong organisational skills
  • Bilingual French and English indispensable, German is appreciated but not mandatory
  • Capable of thriving in a multi-disciplinary environment and collaborating with a large range of operational departments and international locations
  • Self-starter, able to solve problems, structured approach, mitigate risk, make decisions under tight deadlines and challenging situations
  • Comparable experience in a museum or auction house environment
  • Knowledge of UK and worldwide customs and tax regulations
  • Strong oral and written communication skills
  • Proven IT skills (particularly with Mac OS, Microsoft Office Suite) as well as Artlogic
  • Discretion and careful handling of sensitive information is absolutely essential
  • Strong knowledge of institutional and contemporary art
  • Knowledge of galleries, preferable