The art of the perfect fit

External Relations and Project Manager, artist studio

Posted: 16.05.2024
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

An established artist’s studio is looking to recruit an External Relations & Project Manager.

Responsibilities include:

Communications & Digital Media

  • Acting as the point of contact for all press requests and requests for information coming to the artist, working closely with PR advisers to ensure responses to enquiries and appropriate and timely release of press materials. Providing approved images, video and copy for press purposes – this includes some copy writing and editing
  • Overseeing journalists and broadcasters coming into the studio, often in tandem with PR advisers
  • Updating the studio website with information on upcoming exhibitions and studio
  • Ensuring the website is online and up to date with new artworks, exhibitions and news
  • Managing the studio social media accounts – mainly Twitter and Facebook – proactively creating and checking content for release on these channels
  • Participating in and contributing to press strategy meetings with the studio Director, artist and external PR advisers
  • Creating and sending out studio news to the mailing list and keeping the mailing list current and up to date
  • Overseeing digital and physical storage of press clippings on the studio shared drive

External Relations: Client liaison, sales support and event management

  • Comfort in speaking to patron groups, collectors, clients and VIP about the artist’s work during studio visits
  • CRM data management
  • Email communications including liaising on either the director or artist’s behalf with galleries, collectors, advisors, art handlers, the fabrication manager and/or in house accountant where required
  • Assistance with, and strategic planning in respect of client relations
  • Preparing sales proposals

To include: Event Management

  • Making arrangements for ad hoc studio organised events – this requires booking caterers, choosing menus (with the artist and Director), sourcing lighting and music (where appropriate) and working with host venues to ensure all is in place for the event to run. For studio events this requires liaising with the Facilities Manager to ensure building security and smooth running of studio operations.
  • Working with host institutions and galleries creating joint guest lists and arrangements
  • Creating guestlists from the studio database, sending out personal email invitations and closely monitoring RSVP’s.

Project Coordination

  • Dealing with incoming inquiries for example Project proposals, Press, Images, Charity requests
  • Working with the Head of Operations and Producer to produce and edit copy for exhibition and project catalogues and press releases
  • Programme coordination – overview and dates planning:
  • Strategic planning
  • Overseeing progress reports and adapting objectives/deadlines where necessary
  • Helping keep the studio database (FileMaker Pro) up to date with project details such as dates, key contacts, press releases and project descriptions