The art of the perfect fit

Finance Manager, Part-Time

Posted: 27.07.2021
Contract Type: Part-time
Job Type: Permanent
Location: London, UK
Tenure: Permanent
Job description:

We are looking for a part-time Finance Manager for an established contemporary art gallery based in London. The role would suit someone who is qualified, or part qualified  who is looking for a part-time role Tuesday to Thursday. The successful candidates should ideally have art world experience.

Duties and key responsibilities:

Finance:

  • To make sure all the gallery’s financial systems are kept up to date, to include extensive use of  Art Logic, Excel and an understanding of Xero.
  • Maintain artist payment records and debtor reports.
  • Collate sales information and prepare budget reports as required to include art fairs and gallery exhibitions.
  • Manage general overhead and payment records including annual review of costs and related contracts.
  • Support all departments to find creative ways to reduce costs.
  • Prepare and submit VAT returns and monthly EU sales and reports.
  • Manage and control credit card and petty cash expenditure.
  • Ensure stock records are up to date.

Regulatory, tax and legal:

  • AML/GDPR: Co-ordinate policy and work with Gallery Administrator on compliance.
  • Liase with the Gallery Registrar in relation to HMRC requirements to include Duties and Taxes.
  • Prepare all information as required by the Gallery’s accountants.
  • Legal – keep up to date all records relating to lease renewal and business rates.
  • Insurance – coordinate annual review and general requirements.
  • Review any art commissioning contracts as necessary.

HR:

  • Manage payroll , PAYE and pension requirements. The payroll function is provided by an external bureau.
  • Manage holiday and sickness records.
  • Organise annual appraisal.
  • Update Staff handbook.
  • Act as general sounding board/ support to gallery owner.