The art of the perfect fit

Finance Manager / Private PA, Gallery & Advisory

Posted: 08.08.2023
Contract Type: Full-time
Job Type: Permanent
Location: London, UK
Tenure: Permanent
Job description:

We are seeking a Finance Manager/Private PA to oversee the financial administration of a small high-end art gallery and advisory in Mayfair and the private affairs of the retired Chairman.

The hours are Monday to Friday 9am to 6pm. Extensive experience as Personal Assistant to a HNWI and/or a multi-functional role at a high level in a small business preferable. It is essential that you are an expert user of Excel as you will be using it extensively. A solid ability to understand, collate and present figures is essential.

Responsibilities include:

Finance Manager

  • Oversight and maintenance of computerised accounting records of two companies. Some prior knowledge of TASBooks, SAGE or similar accounting software is a must, however training will be given on the specific software used
  • A good knowledge of VAT and the new export rules as relate to operating an art gallery (TA and Margin Scheme knowledge a plus)
  • Extensive record keeping (Insurance documents, sales records etc). Updating log-books, stock and contact databases (in collaboration with the Gallery Manager).
  • Analysis of bank statements, credit-card bills, processing invoices, updating statements, and recharging costs and expenses.
  • Liaison with landlords and management company of building. Maintenance oversight and booking of outside contractors when needed.
  • Holiday management for the team


  • Confidentiality, high levels of organization and flexibility, with a positive can-do attitude
  • Extensive dictation and ability to format formal emails and letters (no shorthand necessary, but a good typing speed is a must)
  • Chairman’s personal diary, including travel requirements (booking flights, private jets, holidays)
  • Liaison with household staff at his properties in the UK and overseas
  • Medical appointments and doctor’s offices, prescriptions etc
  • Insurance management – health, property, life, vehicles
  • Administration for his various investments and trusts, including monthly cash and investment reports
  • Personal purchases, petty cash oversight