Finance Manager / Private PA, Gallery & Advisory

We are seeking a Finance Manager/Private PA to oversee the financial administration of a small high-end art gallery and advisory in Mayfair and the private affairs of the retired Chairman.

The hours are Monday to Friday 9am to 6pm. Extensive experience as Personal Assistant to a HNWI and/or a multi-functional role at a high level in a small business preferable. It is essential that you are an expert user of Excel as you will be using it extensively. A solid ability to understand, collate and present figures is essential.

Responsibilities include:

Finance Manager

• Oversight and maintenance of computerised accounting records of two companies. Some prior knowledge of TASBooks, SAGE or similar accounting software is a must, however training will be given on the specific software used
• A good knowledge of VAT and the new export rules as relate to operating an art gallery (TA and Margin Scheme knowledge a plus)
• Extensive record keeping (Insurance documents, sales records etc). Updating log-books, stock and contact databases (in collaboration with the Gallery Manager).
• Analysis of bank statements, credit-card bills, processing invoices, updating statements, and recharging costs and expenses.
• Liaison with landlords and management company of building. Maintenance oversight and booking of outside contractors when needed.
• Holiday management for the team

PA

• Confidentiality, high levels of organization and flexibility, with a positive can-do attitude
• Extensive dictation and ability to format formal emails and letters (no shorthand necessary, but a good typing speed is a must)
• Chairman’s personal diary, including travel requirements (booking flights, private jets, holidays)
• Liaison with household staff at his properties in the UK and overseas
• Medical appointments and doctor’s offices, prescriptions etc
• Insurance management – health, property, life, vehicles
• Administration for his various investments and trusts, including monthly cash and investment reports
• Personal purchases, petty cash oversight