We are seeking a Financial Analyst for an international art gallery with two spaces based in New York (UES / Tribeca). Several years of previous professional experience is required with a good knowledge of QuickBooks Online accounting software and finance automation tools. The Financial Analyst will be responsible for several aspects of financial management including budgeting/forecasting. Autonomy and strong communication skills are expected from the candidate.
Responsibilities:
Main focus & challenge:
- Financial analysis: work with the gallery manager in the preparation of monthly and quarterly financial analysis of all company financial statements including:
- Monthly financial meeting: prepare a monthly review of the Year to date P&L (YTD P&L), perform YTD P&L comparison and explain significant variances. Review with the gallery manager / bookkeeper the Aged Receivables / Aged Payables, Bank Balances, Inter Gallery Balance Account
- Profit & Loss statements for exhibitions, art fairs, and other special projects. Monitor and report on gallery exhibition and art fair budgets vs. real to Finance and Data Controller & Global Managing Director
- Elaboration of yearly budget with the gallery manager and calculate / explain variances from the budget
- Cost control: ensure continuing control and identify potential cost-cutting
- Financial management: work with the gallery manager in the management of AP / AR ; reconcile cash flow and bank account balances for cash flow through active management of payables and receivables, manages the chart of account; reviews purchase order, quotes and approve invoices
- Tools development: develop and manage financial models to automate all reporting functions and enhance financial management and data reporting
Additional responsibilities:
- Payroll administration support: review and approve bi-weekly payroll and pension plan contributions
- Establish sales commission calculations, reconciling with management
- Support bookkeeper in monthly bank and credit card reconciliations
- Support bookkeeper with conducting periodic reconciliations of all accounts to ensure their accuracy
- Provide clerical and administrative support to management as requested
- Verbally confirm vendor, artist and client wiring instructions
- Verbally confirm or provide credit card details for payment
- Generate shipping reimbursement invoices and confirm receipt of payment
- Create Square Links for shipping reimbursement invoices via credit card
- Answer questions related to reinvoicing or sales tax prior to GM involvement
- Ensure correct internal finance administrative processes are followed and suggest any areas of improvement
- Organize travel receipts for refunds and populate actuals into budget template
- Enter production costs and advisor commission fees into database
- Assist with populating Exhibition and Art Fair P&L templates
- Assist with populating IT budgets and ordering assets and equipment
- Assist with the request of 1099s
Desired qualifications:
The Financial Analyst candidate should have at a least a bachelor degree in accounting, finance, business administration or equivalent business experience, as well as a good knowledge of accounting US GAAP. Preference will be given to candidates with a working knowledge of Quickbooks Online, advance Excel skills, and interest in new technologies. A Tech-savvy profile is highly desired.