The art of the perfect fit

Gallery Administrator, Modern British

Posted: 23.08.2022
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

Our client, one of London’s leading specialists in Modern British painting and sculpture, is looking for a Gallery Administrator to join the team. The successful candidate will have to clearly demonstrate numeracy and admin skills as the role will include several crucial admin areas such as:

  • Booking in and loading on the database incoming works of art with full details
  • Booking out and invoicing outgoing works of art
  • Maintenance of gallery inventory database
  • Anti Money Laundering reporting
  • Artist Resale Rights reporting
  • Data protection supervision
  • General stock control
  • Client database management
  • Provision of inventory lists and presentations
  • Client contact where necessary
  • Preparation for exhibitions and art fairs
  • Maintaining temporary import documents and liaising with the external warehouse
  • Customs documentation for imports and exports

Above all they need someone who can be relied on to use their systems or set up new ones to manage the above. They expect all staff to have a thorough understanding of the gallery programme, artists, inventory, prices, sufficient to respond to all enquiries. Although the list of admin jobs looks quite scary once the systems are in place it should not be too difficult to maintain them. This role would suit someone able to start as soon as possible.