The art of the perfect fit

Gallery & Accounts Assistant

Posted: 14.05.2024
Contract Type: Part-time
Job Type: Permanent
Pay: Dependent on experience
Location: Berlin, Germany
Tenure: Permanent
Job description:

Our client, a gallery for contemporary art, is looking for a part-time Gallery and Accounts Assistant.


  • Preparatory accounting for the monthly and annual financial statements by the tax advisor (especially recording and filing of documents under supervision)
  • Preparatory payroll accounting for the payroll office (creation of monthly time lists, preparation of necessary personnel documents)
  • Preparation of outgoing invoices
  • Communication with museums, collectors and artists regarding the administrative purchase process
  • Preparation of invoices for artists
  • Creating and recording an overview of production costs
  • Checking incoming invoices in coordination with management
  • Payment transactions under the supervision of the management
  • Obtaining and documenting all information required under the Money Laundering Act
  • Filing of customs documents


  • General administrative and organisational tasks, particularly with regard to the gallery spaces and gallery supplies
  • Coordination with technicians and temporary workers
  • Travel bookings

Your profile

  • Professional experience in a similar role, ideally in a gallery or institution
  • Previous experience managing database systems would be an advantage (particularly ArtButler)
  • Confident use of the Mac operating system
  • Confident oral and written communication in English and German
  • Very good organisational skills and initiative
  • Structured and precise way of working (meeting tight deadlines, multitasking)
  • Hands-on mentality