The art of the perfect fit

Gallery & Collections Coordinator, International Art Logistics Company

Posted: 14.02.2022
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

Our client, a leading international art logistics company for private collectors, museums and galleries, is seeking a Gallery & Collections Coordinator. With over 130 years’ experience and worldwide recognition in fine art transportation, our client combines their unrivalled knowledge and expertise with latest technical innovation in secure storage and project management. The successful candidate will have proven shipping experience and join their Galleries & Collectors department.

Main responsibilities:

  • To be an integral part of the Gallery and Collector Team focussing on providing a premium service.
  • Provide support to colleagues and junior members of the team.
  • Provide quick but accurate responses to estimates and enquiries.
  • Actively source/obtain new business, whilst maintaining existing clients through visits and relationship building.
  • Provide assistance to the Team Leader, which will involve booking transport, liaising with airlines, shipping lines, courier companies and other bodies within the industry.
  • Maintain files in a clear and detailed manner, communicating with clients and foreign agents, arranging transport, packing, shipping and storage.
  • Ensure that projects are well managed and delivered within the time/budget constraints of the estimate provided, whilst keeping clients informed of any changes.
  • Ensure all work is handled in a confidential, professional and consistent way to meet the client’s service requirements.
  • Constantly plan the workload accordingly to ensure all deadlines are met.
  • Attend in-house training.
  • There may be occasions where you will be required to be flexible with your working time depending on the project.


  • IT competence, especially with Microsoft Office packages
  • A good knowledge of shipping methods
  • Excellent customer service skills
  • Excellent organisation and diary management skills
  • Sales or business development experience is advantageous
  • Relevant experience In a shipping company, auction House or Gallery