The art of the perfect fit

Gallery Content Coordinator & Sales Administrator

Posted: 03.05.2023
Contract Type: Full-time
Job Type: Permanent
Location: London, UK
Tenure: Permanent
Job description:

We are seeking a Gallery Content Coordinator and Sales Administrator to join a photography gallery based in London. This role will see the successful candidate manage the social media accounts and will be integral to how the gallery looks online. The role will also include support of the sales team and PA duties to the owner.

Day to day tasks and responsibilities:

General Gallery and Sales Support

  • Prepare the gallery for meetings and viewings
  • Support the team in managing the everyday running of the gallery spaces
  • Assist and manage museum loans and acquisitions
  • Assist in the maintenance of the edition charts / stock for artists and estates in collaboration with the sales staff
  • Assisting with maintaining our database in Artlogic
  • Coordinating print orders with sales staff
  • Support and assist owner with general administrative, diary and other PA roles as required
  • Managing AML for all gallery clients
  • Assist with the press material sent from the gallery and finding press opportunities
  • Editing photographic and graphic content, using Photoshop
  • Assist sales staff with projects, such as sales offers, curating, research and administration such as certificates of authenticity
  • Some assistance with Registration department and incoming stock

Content and Digital Support

  • To manage the galleries social media calendar, and all research and content creation
  • Managing the website content in partnership with the digital director
  • Support the Director of Digital Content on the editorial calendar and ensure content is created and uploaded
  • Liaise with external writers, designers, videographers etc. under the direction of the Director of Digital
  • Liaising with staff, artist studios, and external organisations for content approval
  • Manage the online bookshop including postage and packaging

Person Specification

  • Be well presented, friendly and professional at all times
  • A good all round knowledge of fine art photography
  • Print handling and knowledge of print type desirable
  • Show enthusiasm, a strong work ethic and be proactive at all times
  • Be efficient in all Microsoft programmes and Photoshop / Adobe suite
  • Ability to work on multiple projects simultaneously under pressure to tight deadlines