The art of the perfect fit

Gallery Manager, Contemporary Gallery

Posted: 11.01.2023
Contract Type: Full-time
Job Type: Permanent
Closing Date: 27/01/2023
Pay: £30-35,000 PA. depending on experience
Location: London, UK
Tenure: Permanent
Job description:

Our client, a Contemporary Gallery with a growing exhibition programme, is seeking to hire a Gallery Manager. This is a diverse role with core responsibilities including registrar duties and sales administration.

The successful candidate will be responsible for managing the day- to- day running of the gallery. They will work alongside the Gallery Director, Exhibitions Manager and Artist Liaison and will regularly liaise with artists’ studios and clients.

The ideal candidate will have good experience working in a similar role with a proven focus on logistics and sales administration.

Duties & responsibilities:

  • Responsible for all registrar tasks within the Gallery: managing the Artlogic database; organising artwork logistics; maintaining records of artwork storage.
  • Responsible for managing all pre- and post-sale administration including: creating sales documents, maintaining client information via Artlogic, taking minutes during sales meetings, and liaising with clients to organise shipments.
  • Assisting the Exhibitions & Research Manager with gallery and external exhibitions, including assisting with the coordination of installation and deinstallation of exhibitions; sourcing materials; booking and liaising with contractors; art fair logistics; handling artworks and carrying out condition reports.
  • Coordinating communications, including preparing social media visuals and captions; updating the website and preparing mailers.
  • Responsible for managing gallery documentation, including updating Artist CVs and Portfolios.
  • Responsible for maintaining the gallery library and bookstore, Including tracking stock levels and shipping books.
  • Copyediting and proofreading literature including press releases, commissioned texts, and transcribed conversations for publication.
  • Responsible for ensuring front and back of house areas are clean and organised with supplies and materials and managing the day-to-day running of the Gallery.
  • Monitoring climate conditions, logging visitor numbers and running errands.
  • Providing a warm welcome to gallery visitors which includes having advanced knowledge of the gallery programme and confidently answering visitor questions.

Skills & experience:


  • Exceptional organisational skills.
  • Great attention to detail.
  • Excellent command of the English language, including strong writing skills.
  • Excellent computer skills including proficiency in Artlogic, Adobe Photoshop, Adobe Indesign, Mailchimp, Microsoft Suite, and Google Workspace.
  • Strong social media skills.
  • Ability to be proactive and manage multiple deadlines.
  • Strong and clear communicator, able to work maturely within a team environment as well as independently.
  • Interest in Contemporary Art.
  • Previous experience in a registrar or fine art shipping role.
  • Experience condition reporting artworks.


  • Proficient in Graphic Design.
  • Proficient in SketchUp (or other comparable 3D modelling software).
  • Previous experience using Articheck.
  • Previous work experience in a commercial gallery or auction house.
  • Previous experience working in a small team.