Office Manager & Administrator, Auction House

Our client is looking for an Office Manager to join the team in London. The successful candidate will be a highly motivated team player with several years’ experience working for an auction house with a clear understanding and working knowledge of back-office processes. The Office Manager will join a small and busy team as the lynch pin pulling everything together.

The responsibilities are varied and will include:

• Coordination of company event booking & advertising (valuation days, auctions etc)
• Proof reading of auction catalogue
• Verification of client commission rates
• Auction administration including customer registration, bid entry, hammer price entry
• Assisting with telephone bidding
• Management of Saleroom Notices
• Responsible for arrangement of auction logistics
• Administration of auctions for online portals
• Raising of client invoices and administration of payments
• Responsibility for organising postage of general / auction items
• Releasing property post auction (sold / unsold)
• Assisting with entry of supplier invoices into QuickBooks
• Generation of consigner statements and payment of proceeds post auction
• Management of customer appointment diary
• Co-ordinating all unsolds from auction, re-entering into next auction or RTC
• Stock management (co-ordinating with saleroom manager)
• Provision of general office administrative support
• Assisting with telephone enquiries
• Ensure compliance with relevant Health & Safety policy
• Management of office logistics and subcontractors

Proficiency in MS Office (Excel, Word) and online bidding is desirable. Some office management would be advantageous.