The art of the perfect fit

Office Manager, Contemporary Gallery

Posted: 04.10.2022
Contract Type: Full-time
Pay: Dependent on experience
Location: Berlin, Germany
Tenure: Permanent
Job description:

Our client, an established gallery for contemporary art in Berlin, are looking for an experienced Office Manager. In close coordination with the gallery management, the right candidate will be responsible for office management and perform a central function as a nexus point for the team. The Office Manager will have an outstanding sense of responsibility and organisational talent, paired with an enthusiasm for working in a team.

Responsibilities:

  • Ensuring optimal presentation and communication to external contact persons and visitors, at all times
  • Ensuring a smooth flow of information within the entire team
  • Diary management
  • Management of the central e-mail account
  • Answering and forwarding calls
  • Event management for exhibition openings
  • Overseeing maintenance and appearance of all gallery spaces
  • Contact person for facility management (security, cleaning service, etc.)
  • Maintaining and updating guidelines and checklists for office management
  • Order office supplies
  • Act as contact for all external suppliers

Requirements:

  • Several years’ experience in office management
  • Keen interest in contemporary art and the international art market
  • Confident with complex and dynamic working environments
  • Forward-looking work ethic and, and excellent, diplomatic communication at all times
  • Committed to the role
  • Very good German and English communication skills, other foreign languages are desired
  • Proactive; keen sense of responsibility
  • Determination to succeed
  • Structured and efficient way of working
  • Confident user of MAC and Microsoft Office applications