The art of the perfect fit

Personal Assistant, International Artist

Posted: 02.03.2022
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

An Artists Studio is seeking a full-time Personal Assistant to an International Artist for immediate start.

The successful candidate will provide support to the Artist and the Managing Director with day-to-day administrative tasks. The candidate will be handling travel requirements, diary management, basic book-keeping, and provision of personal assistant support to the Artist.

The ideal candidate should be fast and meticulous, IT literate, with a proactive and flexible approach, and a strong communicator. Fluency in Spanish is essential. They will thrive in a small and remote-based team. Due to the nature of the projects, they will be working on, confidentiality and discretion are essential.

Responsibilities:

  • Booking travel
  • Diary management.
  • Liaising between the Artist and their family to plan travel including events.
  • Keeping ID and personal records up to date.
  • Working on visa applications.
  • Keeping track of expenses and receipts.
  • Liaising with the Managing Director on relevant financial administrative tasks

Candidate Specification:

  • At least 2 years’ experience working in an administrative role.
  • Awareness of art and cultural landscapes.
  • Fluent in Spanish and English
  • Highly organised and efficient
  • Proficient in Excel.
  • Good telephone manner.
  • Confident in executing daily personal assistant tasks.
  • Discretion.
  • Someone willing to work across time-zones.

A job share scenario would be considered.