D.R.A.W. Recruitment

Personal Assistant, to Collector/Dealer and family – Milan


Contract Type: Full-time
Job Type: Permanent
Location: Milan Italy
Tenure: Permanent
Job description:

We are looking for an ‘all rounder’ to support a Family based in Milan as a Personal Assistant.

Duties will encompass both professional and personal administrative tasks and will provide support to the family.

Experience as Personal Assistant and/or in a multi-functional role in a small business would be beneficial, as would some experience of organising events.

The standard working hours are Monday to Friday 9-6 however flexibility is required – the ideal candidate will be able to take and deal with calls on non-working days from time to time

Responsibilities Include, but are not limited to:

  • Management of personal and family diaries
  • Booking travel: flights, hotels for Business and family trips
  • Preparing travel itineraries and travel information packs
  • Managing household staff, liaising with the housekeeper and Nanny and finding cover where necessary
  • Occasional looking after the children
  • Booking restaurants, venues etc. as required
  • Assisting with personal and family administration
  • Managing events, parties, soirées, private views etc. Sourcing and booking caterers, sending invites,
  • General book keeping and competency with numbers
  • Ad Hoc duties on request

Skills and requirements:

  • Good education
  • Bilingual – Italian and English
  • Organisational skills with an ability to think proactively, prioritise work and work without supervision
  • Exercise discretion and confidentiality with sensitive information
  • Computer literate
  • Strong and efficient administrator, able to work from own initiative, self sufficient
  • Must be able to hit the ground running
  • Flexible mind set and willing to do “ whatever the day brings”
  • Ideally experienced with financial administration
  • Experience in contemporary art is not required, however, the role would suit someone who enjoys this environment.