The art of the perfect fit

Registrar and PA, Mayfair Gallery

Posted: 03.05.2024
Contract Type: Full-time
Job Type: Permanent
Pay: Depending on experience
Location: London, UK
Tenure: Permanent
Job description:

We are working with an established Gallery in Mayfair to recruit an experienced, enthusiastic, hard-working, organised registrar and PA to join the team.

The successful candidate will assist with all aspects of shipping, import/export and insurance, maintain the digital gallery record system, and will assist the Founding Director and Managing Director with correspondence, travel, and other business matters. This position is well suited to a motivated and detail-oriented individual with an interest in gallery logistics.

PA and administrative responsibilities will include, but not be limited to:

  • Assisting the Directors with correspondence and emails
  • Making travel arrangements, appointments and reservations
  • Liaising with clients on behalf of the Directors, both in person and over the phone
  • Maintaining Founding Director’s personal files
  • Keeping the gallery’s digital artwork files up to date
  • Applying for art loss register certificates as needed
  • Assisting with reception, phones and front of house duties

Registrar responsibilities will include, but not be limited to:

  • Arranging local and international shipping, including the transfer of artworks into and out of Bond and Temporary Admission and liaising with external art handlers and shippers
  • Maintaining all records for HMRC for items under Customs Control, and making sure all paperwork is accurate
  • Maintaining and renewing all aspects of the gallery’s Temporary Admission Facility and Bonded Warehouse Facility with HMRC
  • Applying for export licenses
  • Overseeing data entry on the gallery record system, including all works of art, deliveries and collections, insurance, tax status etc
  • Overseeing art fair digital invitations, using the online record system, in collaboration with colleagues

Desirable qualifications and experience:

  • Excellent written and spoken English, with a solid grasp of grammar; additional languages desirable but not essential
  • Superb organisational skills, an ability to prioritise and multitask
  • Attention to detail and common sense
  • Excellent interpersonal and client facing skills, including proper and professional phone manners
  • A good understanding of technology, including proficiency in MS office, Excel, and Adobe
  • Previous experience in a registrar capacity preferred
  • A willingness to learn and a positive, enthusiastic attitude
  • An interest in art is welcome but this is not an art specialist or sales role