Registrar, art gallery

We are seeking a highly organised and experienced Registrar to join a gallery in Miami, to support the gallery’s international operations. This role is central to coordinating the logistics, documentation, and safe movement of artworks.

Key Responsibilities

• Strong knowledge of Artlogic system and AI Tools to maintain accurate artwork records, provenance, locations, and shipment details in the internal database.
• Receive, verify, and archive condition reports from shippers and institutions, ensuring artworks are in good condition and documentation is properly stored.
• Coordinate domes-c and international shipping and logistics, including packing, crating, customs, insurance, and scheduling.
• Oversee artwork movement for exhibitions, art fairs, consignments, and sales, ensuring safe handling and timely delivery.
• Draft and track loan and consignment agreements and support post-sale logistics
• Manage insurance coverage and compliance for artworks in storage, transit, and display.
• Collaborate daily with the gallery’s global team to align schedules, share documentation, and support international projects.

Skills & Qualifications

• Bachelor’s degree in Art History, Museum Studies, Arts Administration, or related field.
• Registrar or logistics experience in a gallery, museum, or fine art shipping context
• Knowledge of international shipping, customs, packing standards, and art handling best practices.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency with collection databases (e.g., Artlogic, ArtBase) and standard office tools.
• Excellent communication skills and experience working across international teams.
• Fluency in English; Spanish or French is an advantage.