The art of the perfect fit

Registrar, Contemporary Art Gallery

Posted: 02.11.2023
Contract Type: Full-time
Job Type: Permanent
Pay: $65k-85k p.a.
Location: New York, NY, USA
Tenure: Permanent
Job description:

Our client, a gallery for Contemporary Art, is looking for a Registrar. The ideal candidate will have experience working within registration at a commercial art gallery or logistics company and is professional, detail oriented, and highly organized. Applicants should be able to multitask and work well both independently and as part of a team.


  • Generates contracts related to loans and installations, prepares and manages loans and consignments to museums and galleries.
  • Continually updates all inventory records in ArtBase, including locations, new photography, conditions of consignment, loan forms, shipping records, relevant research, provenance, exhibition histories, historical references, and literature.
  • Create certificates of authenticity, condition reports, and installation instructions as needed.
  • Coordination of local, domestic, and international shipping and installation.
  • Ensure all works are photographed.
  • Periodic audit of the gallery’s physical storage.
  • Oversee art fair applications, insurance coverage, logistics, associated vendors, domestic and international shipping and packing, and managing shipping deadlines.
  • Participating in gallery installations, openings, fairs and other external events as needed.


  • Demonstrated knowledge of standard gallery & museum registration practices, art handling and conservation, packing and shipping methods, and be familiar with fine art insurance.
  • Previous experience in a gallery, museum, auction house or art transport company preferred.
  • Understanding of Artbase or similar inventory management system.

Actual salary from this range will be based on the candidate’s experience and qualifications.