The art of the perfect fit

Registrar, Gallery for Contemporary Art

Posted: 04.05.2023
Contract Type: Full-time
Job Type: Permanent
Pay: $70 -80k p.a plus benefits
Location: New York, NY, USA
Tenure: Permanent
Job description:

A renowned and internationally operating gallery is looking for a Registrar to join their team. This role acts as the primary registrar for the New York gallery and office, coordinating movements for the viewing rooms, exhibitions and post-sale shipments as well as handling shipping in relation to secondary market consignments.


  • Co-ordinate logistical movement of artworks and their installation in viewing rooms and the galleries
  • Monitor shipping, storage and installation costs incurred by New York
  • Manage the artwork stock in our New York storage facilities
  • Develop and maintain a relationship with New York storage facilities in order to maintain working knowledge of installation and movement of works in New York as well as technical staff
  • Maintain regular communication with London Registrar team regarding cost effective shipments from London

Artist Studios & Consignments

  • Organise consignment agreements for Artists’ studios in close liaison with the team member
  • Co-ordinate local and international transport of new artworks from Artists’ studios for consignment/ art fairs/exhibitions
  • Instruct condition reporting for artworks and ensuring works are insured, checking and confirming packing and casing requirements
  • Liaise with Legal and team members to organise third party consignment agreements
  • Raise invoices for third party sales
  • Manage Artists’ inventory; undertake regular reports of on and off-site storage
  • Liaise with the Exhibitions department to organise shipping schedules and deadlines
  • Work with Fabrication to advice on issues from logistics perspective
  • Act as point of contact for various ad hoc queries from clients, colleagues and institutions regarding artworks or artists

Secondary Market

  • Work alongside the Secondary Market Team to ensure that Secondary Consignment protocol is adhered to
  • Liaise with Secondary Market Team (Coordinators and Technicians) to confirm time frames, shipping estimates, advise on customs and arrange Conservator Reports
  • Act as point of contact for Secondary Market Team in New York
  • Co‐ordinate local transport of artworks to the viewing rooms and storage
  • Attend Secondary Team Meetings

Clients and Shipping

  • Act as point of contact for client after point of sale
  • Provide clients with estimates post sale
  • Arrange safe delivery of artworks in good time
  • Ensure accurate and informed instruction is given with regards to handling, installation, care and maintenance of artworks
  • Work with Technical department to arrange the installation of artworks at clients’ premises.
  • Collate pre-sale estimates for Sales colleagues when requested
  • Obtain all relevant documentation for movements of artworks
  • Provide Accounts department with relevant customs documents for processing
  • Instruct release of artworks from the storage facilities on confirmation of full payment from Finance or with the approval of the Finance Director


  • Significant professional experience in a Registrar or similar role (gallery or auction house experience desirable)
  • Experience of working with primary and secondary market artworks
  • Experience working directly with artists would be preferred
  • Excellent attention to detail and stakeholder management