Registrar, Gallery for Contemporary Art

A renowned and internationally operating gallery is looking for a Registrar to join their team. This role acts as the primary registrar for the New York gallery and office, coordinating movements for the viewing rooms, exhibitions and post-sale shipments as well as handling shipping in relation to secondary market consignments.

Tasks:

• Co-ordinate logistical movement of artworks and their installation in viewing rooms and the galleries
• Monitor shipping, storage and installation costs incurred by New York
• Manage the artwork stock in our New York storage facilities
• Develop and maintain a relationship with New York storage facilities in order to maintain working knowledge of installation and movement of works in New York as well as technical staff
• Maintain regular communication with London Registrar team regarding cost effective shipments from London

Artist Studios & Consignments

• Organise consignment agreements for Artists’ studios in close liaison with the team member
• Co-ordinate local and international transport of new artworks from Artists’ studios for consignment/ art fairs/exhibitions
• Instruct condition reporting for artworks and ensuring works are insured, checking and confirming packing and casing requirements
• Liaise with Legal and team members to organise third party consignment agreements
• Raise invoices for third party sales
• Manage Artists’ inventory; undertake regular reports of on and off-site storage
• Liaise with the Exhibitions department to organise shipping schedules and deadlines
• Work with Fabrication to advice on issues from logistics perspective
• Act as point of contact for various ad hoc queries from clients, colleagues and institutions regarding artworks or artists

Secondary Market

• Work alongside the Secondary Market Team to ensure that Secondary Consignment protocol is adhered to
• Liaise with Secondary Market Team (Coordinators and Technicians) to confirm time frames, shipping estimates, advise on customs and arrange Conservator Reports
• Act as point of contact for Secondary Market Team in New York
• Co‐ordinate local transport of artworks to the viewing rooms and storage
• Attend Secondary Team Meetings

Clients and Shipping

• Act as point of contact for client after point of sale
• Provide clients with estimates post sale
• Arrange safe delivery of artworks in good time
• Ensure accurate and informed instruction is given with regards to handling, installation, care and maintenance of artworks
• Work with Technical department to arrange the installation of artworks at clients’ premises.
• Collate pre-sale estimates for Sales colleagues when requested
• Obtain all relevant documentation for movements of artworks
• Provide Accounts department with relevant customs documents for processing
• Instruct release of artworks from the storage facilities on confirmation of full payment from Finance or with the approval of the Finance Director

Skills:

• Significant professional experience in a Registrar or similar role (gallery or auction house experience desirable)
• Experience of working with primary and secondary market artworks
• Experience working directly with artists would be preferred
• Excellent attention to detail and stakeholder management