Registrar, International Contemporary Gallery

Our client, an international gallery for Contemporary Art, is looking for Registrar for 38 hours, Monday to Friday. Meal vouchers and a travel stipend is available.

Responsibilities:

• Inventory control & logistics: Organisation and execution of all international (extra-European) logistics including insurance, packing, customs, transportation, storage, installation, and dismantling relating to consignments, loans, sales, art fairs, and gallery exhibitions
• Exhibitions & art fairs: Lead efforts and be involved with the shipment, installation, maintenance, and dismantling for all art fairs, gallery exhibitions, private viewings, and other special projects as required
• Facilities & vendor management: Oversee and direct maintenance of gallery premises and mechanicals, including control of associated suppliers, vendors, and contracts
• Exhibition logistics: Organising the production, packing, shipping and mounting for the gallery
• Coordination of all logistics between the artists, and the various branches of the gallery
• Maintain high standards in collection storage, maintenance, conservation and insurance, including loans and acquisitions. Coordinate exhibitions, produce scenographic elements, manage freelance teams
• Manage stock: annual inventory, update database, respect conservation rules, manage pick-up and delivery orders
• Manage costs related to the entire operation: tools, external art handlers, transport, packaging, framing
• Manage the movement of works: pick-ups and deliveries to the gallery and supervise them in our external storage locations
• Organise national and international shipping
• Carrying out condition reports. Follow up on restorations
• Manage all documents related to the proper management of the library: loan contracts, consignments, condition reports, restoration reports, insurance certificates, pick-up and delivery slips
• Follow up and carry out maintenance work on the buildings. Coordinate repairs and workers’ efforts as needed and liaise with installation suppliers, alarm system, ventilation, locksmith, cleaners, etc.
• Work in conjunction with Editions department to support the logistics of shipping. Ensure the proper preservation, handling and storage of the editions

Requirements:

• Responsiveness, autonomy and versatility
• Sense of initiative and service
• Rigor, pragmatism and efficiency
• Enthusiasm, interest in the arts
• Ability to manage the gallery assistant and external art handlers
• Knowledge: import-export customs, preventive conservation, insurance of works, loan contracts/leaves and all documents related to logistics (list of works, list of parcels, proof of delivery, retro planning…)
• Knowledge of software: Artlogic, Sketchup, Microsoft office suite, Apple environment, Gmail
• Fluent in French and English
• Desired experience in a gallery or museum