The art of the perfect fit

Registrar, International Gallery for Contemporary Art

Posted: 14.02.2022
Contract Type: Full-time
Job Type: Contract
Pay: Dependent on experience
Location: London, UK
Tenure: Contract
Job description:

Our client, a leading international gallery for contemporary art in London, is seeking an experienced registrar.

This role is a fixed term contract for approximately 1 year. Ideally the role is 4 days per week, but this can be flexible, including some working from home.


General management of inventory

  • Add and update artwork information, including availability, images, locations, technical information and insurance values
  • Record packing details of artworks in storage
  • Manage and update production costs
  • Maintain gallery stock lists
  • Generate authenticity certificates

Transport and storage of artworks

  • Supervise the collection, delivery and storage of artworks, crates and items owned by the gallery.
  • Manage the transport of artworks for designated client shipments, exhibitions and art fairs. Principle contact for external storage facilities
  • Manage day to day shipments to / from storage to gallery.
  • Manage and update project budgets as required.

Customs documentation

  • Ensure company compliance with current import / export legislation alongside Accounts Manager.
  • Monitor and manage any artworks under restricted customs procedures e.g. T/A, Bond, NIRU.
  • Ensure accurate paperwork is kept for all shipments.

Museum / gallery loans

  • Support Artist Liaison with loan agreements.
  • Manage delivery and proactively monitor the safe return of artworks.
  • Ensure loan agreements are correctly stored on the server / in appropriate file and exhibition information is recorded on the inventory.
  • Manage condition checking of artworks on return with Gallery Operations Manager.

Art fairs

  • Coordination of works list in conjunction with Director, including framing, transport, work details.
  • Organise creation of wall labels for gallery stand.
  • Collate technical information on works for the sales team in conjunction with Gallery Operations Manager.


  • Ensure appropriate cover is in place for exhibitions, art fairs and individual shipments
  • Manage external shipments to ensure client / consignee has relevant cover prior to shipping