The art of the perfect fit

Sales Assistant / Personal Assistant

Posted: 28.02.2022
Contract Type: Full-time
Job Type: Permanent
Pay: Dependent on experience
Location: London, UK
Tenure: Permanent
Job description:

Our client, an international gallery, is seeking a Sales Assistant / Personal Assistant to support a Senior Director in London. German is essential for this role.

Responsibilities (include but are not limited to):

  • Manage Senior Directors diary
  • Organise internal and external meetings
  • Co-ordinate travel and related itineraries
  • Screen all telephone calls and respond accordingly, manage post and email communication and greet clients on behalf of the SD
  • Prepare a daily running list for the SD and ensure critical tasks are completed each da
  • Manage the SD’s client database: add new clients, ensure existing client information is correct, maintain up to date interest lists, etc
  • Assist the SD in preparing for meetings and viewing
  • Work on presentations to send to clients on behalf of the S
  • Compile and record sales offer
  • After sales follow up co-ordinating with Gallery Manager, Finance Manager and Operations Manage
  • Complete SD’s monthly expense reports
  • Assist in administrative duties as required
  • Assist with events organising

Requirements:

  • BA or Masters degree in Art History
  • Fluent in German – both written and spoken
  • Other languages are an advantage
  • Excellent communication
  • Client service skills
  • Proactive approach and ability to use initiative
  • High level of attention to detail
  • Excellent organisational skills including ability to multi-task and prioritise under pressure
  • Ability to handle confidential information with discretion
  • Good working knowledge of Art Logic, Art Net, Microsoft Office, Excel, Outlook (calendar)
  • Proficiency on Mac operating systems including on iMac, iPhone and iPad
  • Familiarity with and interest in the gallery’s programme
  • Ideal candidate will have experience in an assistant role