Senior Registrar, Gallery

We are looking for an experienced registrar to join the team at an established gallery in Mayfair, London.

Responsibilities include:

• Co-ordinate shipments to and from London, Paris & NYC and globally
• Prepare customs and TA documents
• Apply for export licenses
• Prepare and maintain consignment and loan agreements
• Assist with all incoming and outgoing condition reporting and assist with managing and overseeing conservation as needed.
• Responsible for the overall accuracy and completeness of the database
• Create new records for incoming artworks, notify appropriate colleagues as needed
• Enter logistical information into Artlogic, ensuring all relevant shipping / TA documentation is attached to entries
• Ask colleagues to fill their role specific information when there is missing data on an entry (e.g. financials, description, consignor)
• Create lists of works in Artlogic for shipments, fairs, and exhibitions
• Perform and create physical inventories of all  artworks on a yearly basis
• Responsible for the stock folders in Dropbox
• Co-ordinate photography of artworks with the gallery assistant, Including booking photographers for exhibition and art fair installation shots
• Take or mandate a short mobile phone video of every new artwork.
• Help internally organise all art fair packing, shipping
• Liaise with external institutions to obtain insurance values
• Work with insurance company to obtain valid certificates of insurance issued to institutions consigning or lending artworks
• Prepare and update a shipping guide to facilitate the sales activity.

Person Specification

• Proven experience as a Registrar, or in a fine art environment
• Languages: English, Italian is a plus
• Ability to work well in a team
• Quick learner with high attention to detail
• Problem solving approach
• Good Knowledge of Microsoft Office
• Ability to work on multiple projects simultaneously under pressure to tight deadlines