The art of the perfect fit

Senior Registrar, Gallery

Posted: 21.02.2023
Contract Type: Full-time
Job Type: Permanent
Location: London, UK
Tenure: Permanent
Job description:

We are looking for an experienced registrar to join the team at an established gallery in Mayfair, London.

Responsibilities include:

  • Co-ordinate shipments to and from London, Paris & NYC and globally
  • Prepare customs and TA documents
  • Apply for export licenses
  • Prepare and maintain consignment and loan agreements
  • Assist with all incoming and outgoing condition reporting and assist with managing and overseeing conservation as needed.
  • Responsible for the overall accuracy and completeness of the database
  • Create new records for incoming artworks, notify appropriate colleagues as needed
  • Enter logistical information into Artlogic, ensuring all relevant shipping / TA documentation is attached to entries
  • Ask colleagues to fill their role specific information when there is missing data on an entry (e.g. financials, description, consignor)
  • Create lists of works in Artlogic for shipments, fairs, and exhibitions
  • Perform and create physical inventories of allĀ  artworks on a yearly basis
  • Responsible for the stock folders in Dropbox
  • Co-ordinate photography of artworks with the gallery assistant, Including booking photographers for exhibition and art fair installation shots
  • Take or mandate a short mobile phone video of every new artwork.
  • Help internally organise all art fair packing, shipping
  • Liaise with external institutions to obtain insurance values
  • Work with insurance company to obtain valid certificates of insurance issued to institutions consigning or lending artworks
  • Prepare and update a shipping guide to facilitate the sales activity.

Person Specification

  • Proven experience as a Registrar, or in a fine art environment
  • Languages: English, Italian is a plus
  • Ability to work well in a team
  • Quick learner with high attention to detail
  • Problem solving approach
  • Good Knowledge of Microsoft Office
  • Ability to work on multiple projects simultaneously under pressure to tight deadlines