Posted: 19.03.2024
Contract Type: Full-time
Job Type: Permanent
Pay: 30k-35k
Location: London, UK
Tenure: Permanent
Job description:
The main function of the role of the Bookkeeper is to support the Finance Manager in accounting for all gallery costs and ensuring that payments are made in a timely manner. The job role will cover reviewing and processing all purchase ledger invoices and staff expense entries, plus completing daily bank reconciliations. With the long-term view of taking full ownership of the AP function, Bank Reconciliations, plus reporting on Exhibition profitability and Gallery Overheads.
General Finance
- Complete bank reconciliations on a daily basis.
- Monitor the status of all bank accounts and staff credit cards.
- Update operating system on all incoming receipts and outgoing payments.
- Act as point of contact for the Finance Team.
- Aid with month end activities.
Accounts Receivable (AR)
- Manage gallery sales of low value items such as books and catalogues.
- Assist in drafting shipping and non-artwork invoices.
Accounts Payable (AP)
- Reviewing AP payment requests and ensuring correct approval has been obtained.
- Posting AP invoices and setting up the regular AP payment runs on accounting software.
- Entering cost data into the global operating system.
- Preparing payments on the online banking system.
- Responding to internal and external queries on AP payment statuses.
- Assisting the Finance Manager on AP statement reconciliations.
Staff Expenses (AP)
- Sending the Credit Card reports to staff to help them complete their monthly expense.
- Checking and approving all credit card expenses by staff.
- Assisting the bank reconciliation of credit card expenses.
- Ensuring all credit card expenses are correctly recorded in the accounting software.
- Compiling staff expense reports
Exhibition Reports (Reporting)
- Assisting the Finance manager to pull exhibition spend reports.
- Liaising with staff to ensure that all costs are captures.
- Assisting the Finance manager with pulling budget reports.
- Liaise with staff to ensure that all costs are capture.
Skills & Qualifications
- Some relevant finance experience and/or a suitable Accounting/Finance/Business qualification.
- Strong Excel skills, plus confidence with using Microsoft Office and accounting software.
- Good communication skills and the ability to work with multi-disciplinary teams in the UK and around the world.
- Excellent attention to detail.
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