The art of the perfect fit

Bookkeeper, International Gallery

Posted: 19.03.2024
Contract Type: Full-time
Job Type: Permanent
Pay: 30k-35k
Location: London, UK
Tenure: Permanent
Job description:

The main function of the role of the Bookkeeper is to support the Finance Manager in accounting for all gallery costs and ensuring that payments are made in a timely manner. The job role will cover reviewing and processing all purchase ledger invoices and staff expense entries, plus completing daily bank reconciliations. With the long-term view of taking full ownership of the AP function, Bank Reconciliations, plus reporting on Exhibition profitability and Gallery Overheads.

General Finance

  • Complete bank reconciliations on a daily basis.
  • Monitor the status of all bank accounts and staff credit cards.
  • Update operating system on all incoming receipts and outgoing payments.
  • Act as point of contact for the Finance Team.
  • Aid with month end activities.

Accounts Receivable (AR)

  • Manage gallery sales of low value items such as books and catalogues.
  • Assist in drafting shipping and non-artwork invoices.

Accounts Payable (AP)

  • Reviewing AP payment requests and ensuring correct approval has been obtained.
  • Posting AP invoices and setting up the regular AP payment runs on accounting software.
  • Entering cost data into the global operating system.
  • Preparing payments on the online banking system.
  • Responding to internal and external queries on AP payment statuses.
  • Assisting the Finance Manager on AP statement reconciliations.

Staff Expenses (AP)

  • Sending the Credit Card reports to staff to help them complete their monthly expense.
  • Checking and approving all credit card expenses by staff.
  • Assisting the bank reconciliation of credit card expenses.
  • Ensuring all credit card expenses are correctly recorded in the accounting software.
  • Compiling staff expense reports

Exhibition Reports (Reporting)

  • Assisting the Finance manager to pull exhibition spend reports.
  • Liaising with staff to ensure that all costs are captures.
  • Assisting the Finance manager with pulling budget reports.
  • Liaise with staff to ensure that all costs are capture.

Skills & Qualifications

  • Some relevant finance experience and/or a suitable Accounting/Finance/Business qualification.
  • Strong Excel skills, plus confidence with using Microsoft Office and accounting software.
  • Good communication skills and the ability to work with multi-disciplinary teams in the UK and around the world.
  • Excellent attention to detail.