Please note: This role is best suited to candidates with experience in project coordination, registrar, collections management, procurement or project administration. It is unlikely to be suitable for candidates whose experience is primarily in gallery sales, artist liaison or exhibition management without significant project coordination and financial administration experience.
ART COORDINATOR
Our client is an established international art consultancy delivering prestigious projects for private collectors, developers, luxury hospitality clients and commercial spaces worldwide.
They are seeking a highly organised Art Coordinator to support the successful delivery of multiple projects from concept through to installation.
This is not a gallery sales or artist liaison role. Instead, it is an operational position requiring exceptional organisation, administration and project coordination skills.
The Role
Working alongside the Project Managers, you will coordinate every stage of complex art projects, ensuring information is accurate, deadlines are met and projects run efficiently.
Responsibilities include:
- Coordinating multiple projects simultaneously
- Managing large volumes of project information and documentation
- Preparing quotations, purchase orders and invoices
- Monitoring project budgets and financial administration
- Liaising with artists, suppliers, fabricators and contractors
- Tracking artwork commissions and production schedules
- Coordinating artwork logistics and installations
- Maintaining detailed project records and spreadsheets
- Supporting procurement and supplier management
- Ensuring exceptional attention to detail across all aspects of every project
We’re Looking For Someone Who Has:
- Previous experience in project coordination or project management
- Excellent organisational and administrative skills
- Strong numerical ability and confidence working with budgets, quotations and financial information
- Outstanding attention to detail
- Experience managing multiple deadlines simultaneously
- Excellent written and verbal communication skills
- Advanced Microsoft Office skills, particularly Excel
Particularly Relevant Backgrounds Include:
- Art Project Coordinator
- Project Coordinator
- Project Manager
- Registrar
- Assistant Registrar
- Museum or Gallery Registrar
- Exhibition Coordinator
- Artwork Logistics Coordinator
- Shipping Coordinator (Fine Art)
- Collections Management
Candidates from these backgrounds often possess the organisational, documentation and project management skills that are highly transferable to this position.
Please Note
Whilst applicants from commercial galleries are welcome to apply, this role is not primarily focused on gallery sales, artist representation or exhibition management. We are specifically looking for candidates who can demonstrate strong experience in project coordination, procurement, administration, budgeting and managing complex project information.
This is an excellent opportunity to join a highly respected international art consultancy delivering exceptional projects within the global art market.