Shipping Co-ordinator, art shipping company

An art shipping company in London is looking for an experienced Shipping Co-ordinator to join their busy team. This is a Monday to Friday role (8am – 5pm) based in the office.

RESPONSIBILITIES

Estimates:

• Provide estimates for international road and airfreight shipments for both import and export. The estimate will include UK transport, packing and crating, export documentation, and all modes of international transport to include overseas
• Provide estimates for international import and export full container sea freight shipments, to include all equivalent costs as per the airfreight estimates.
• Provide estimates for European import and export road transport shipments, both consolidated and dedicated, using both the company’s own vehicles and 3rd party agents.

Shipping:

• Overseeing all aspects of the company’s international transport
• Carrying out all modes of shipping as This involves close liaison with the rest of the teams running UK transport, warehousing, and storage facilities.
• Liaising with UK transport and customs brokers to ensure correct customs clearance procedures for all import and export shipments as well as providing instructions to same brokers for customs clearance diversions.
• Accurately maintaining and referring to the company’s Bonded warehouse and TA control sheets.
• Liaising with clients including galleries and overseas agents to ensure delivery of all required services to an excellent standard at all times.

Accounts and Processing:

• Raising and managing workflow, invoicing and service purchasing using
• Raise invoices to clients and making sure that all performed services are accounted for.
• Process purchase invoices, making sure that the company are charged correctly for services bought and that the costs are accounted for in relative sales.
• Ensuring that all relevant paperwork and electronic data is processed correctly and stored with the appropriate shipping files.

Customer Services:

• Ensuring that the company’s excellent client relationships are maintained by keeping customers updated and informed at all times, and going to whatever lengths are required to ensure maximum client satisfaction.
• Ensuring that other team members are kept up to date on shipping and UK transport/warehouse movements in order that workflows can be planned properly and operations run effectively.

You must ensure that your knowledge of both import and export fine art customs procedures and UK vat rules in relation to international shipping is up to date and relevant, taking additional training where necessary.