The art of the perfect fit

Registrar, Contemporary Gallery, Shanghai

Posted: 27.11.2023
Contract Type: Full-time
Job Type: Permanent
Pay: ¥96,000.00 - ¥105,000.00 based on experience
Location: Shanghai Asia
Tenure: Permanent
Job description:

We are looking for a Registrar for a Contemporary Gallery based in Shanghai. Previous experience in Fine Art Logistics, handling and installation are required.

Responsibilities include:

  • Inventory Control & Logistics: Organisation and execution of all international logistics including insurance, packing, customs, transportation, storage, installation, and dismantling relating to consignments, loans, sales, art fairs, and gallery exhibitions
  • Exhibitions & Art Fairs: Lead efforts and involved with the shipment, installation, maintenance, and dismantling for all art fairs, gallery exhibitions, private viewings, and other special projects as required
  • Facilities & Vendor Management: Oversee and direct maintenance of gallery premises and mechanicals, including control of associated suppliers, vendors, and contracts
  • Exhibition logistics: Organising the productions, packings, shipping, mountings of the gallery Important skills to do retro planning
  • Coordination of all logistical needs between artist, artist’s studio, partner galleries, consignors, buyers, and third-party suppliers (eg: framers, production, shipping agents, etc)
  • Maintain high standards in collection storage, maintenance, conservation and insurance, including loans and acquisitions Coordinate exhibitions
  • Manage stock: annual inventory, update database, respect conservation rules, manage pick-up and delivery orders
  • Manage costs related to operations: tools, external art handlers, transport, packaging, framing
  • Manage the movement of works: pick-ups and deliveries to the gallery and supervise them in our external storage locations
  • Carrying out condition reports and follow up on restorations
  • Manage all documents related to the proper management of the library: loan contracts, consignments, condition reports, restoration reports, insurance certificates, pick-up and delivery slips
  • Follow up and carry out maintenance work on the buildings (Coordinate repairs and workers’ efforts as needed and liaise with installation suppliers, alarm system, ventilation, locksmith, cleaners, etc.)

Required Profile:

  • Responsiveness, autonomy and versatility
  • Sense of initiative and service
  • Rigor, pragmatism and efficiency
  • Enthusiasm, interest in the arts
  • Ability to manage the gallery assistant and external art handlers
  • Knowledge: import-export customs, preventive conservation, insurance of works, loan contracts/leaves and all documents related to logistics (list of works, list of parcels, proof of delivery, retro planning…)
  • Knowledge of software: Artlogic, Sketchup, Microsoft office suite, Apple environment and Gmail
  • Fluent in English and Chinese