Registrar, Contemporary Gallery, Shanghai

We are looking for a Registrar for a Contemporary Gallery based in Shanghai. Previous experience in Fine Art Logistics, handling and installation are required.

Responsibilities include:

• Inventory Control & Logistics: Organisation and execution of all international logistics including insurance, packing, customs, transportation, storage, installation, and dismantling relating to consignments, loans, sales, art fairs, and gallery exhibitions
• Exhibitions & Art Fairs: Lead efforts and involved with the shipment, installation, maintenance, and dismantling for all art fairs, gallery exhibitions, private viewings, and other special projects as required
• Facilities & Vendor Management: Oversee and direct maintenance of gallery premises and mechanicals, including control of associated suppliers, vendors, and contracts
• Exhibition logistics: Organising the productions, packings, shipping, mountings of the gallery Important skills to do retro planning
• Coordination of all logistical needs between artist, artist’s studio, partner galleries, consignors, buyers, and third-party suppliers (eg: framers, production, shipping agents, etc)
• Maintain high standards in collection storage, maintenance, conservation and insurance, including loans and acquisitions Coordinate exhibitions
• Manage stock: annual inventory, update database, respect conservation rules, manage pick-up and delivery orders
• Manage costs related to operations: tools, external art handlers, transport, packaging, framing
• Manage the movement of works: pick-ups and deliveries to the gallery and supervise them in our external storage locations
• Carrying out condition reports and follow up on restorations
• Manage all documents related to the proper management of the library: loan contracts, consignments, condition reports, restoration reports, insurance certificates, pick-up and delivery slips
• Follow up and carry out maintenance work on the buildings (Coordinate repairs and workers’ efforts as needed and liaise with installation suppliers, alarm system, ventilation, locksmith, cleaners, etc.)

Required Profile:

• Responsiveness, autonomy and versatility
• Sense of initiative and service
• Rigor, pragmatism and efficiency
• Enthusiasm, interest in the arts
• Ability to manage the gallery assistant and external art handlers
• Knowledge: import-export customs, preventive conservation, insurance of works, loan contracts/leaves and all documents related to logistics (list of works, list of parcels, proof of delivery, retro planning…)
• Knowledge of software: Artlogic, Sketchup, Microsoft office suite, Apple environment and Gmail
• Fluent in English and Chinese