PA to Founder Director, Mayfair

We are looking for a pro-active and highly organised PA to act as key support to the Director, coordinating and assisting with day-to-day operations. The person in this role will be expected to anticipate both business and personal needs, and to work in a discrete and professional manner at all times.

The ideal candidate is well presented, articulate and will be happy to work autonomously, be extremely organised, self-motivated, and excel in working in a supportive role. Previous experience in a similar role is essential. French language is an advantage.

Responsibilities

• Act as a gateway for all correspondence and communication with the director.
• Diary management including internal and external meetings.
• Manage all travel requirements (booking flights, airport transfers, holidays, visas, passport renewals etc.)
• Drafting correspondence and provide seamless support in all director’s communication.
• Provide full administrative support.
• General bookkeeping, reconciling expenses, credit cards and liaising with accountants as required.
• Update miscellaneous records on the database (gifts given, new contact details)
• Organising in-house and off-site events, sending invitations, managing guests lists and rsvp’s.
• Personal arrangements as required.
• Organising couriers and small shipments, producing custom invoices.
• Ordering office supplies.
• Answering and streaming phone calls in a polite and courteous manner.
• Running errands, miscellaneous online shopping.
• Getting the director’s lunch.
• Providing clients with refreshments whilst in meetings.
• Booking restaurants, private rooms.
• Occasionally assisting with photo shoots.
• Managing Christmas cards production and mailing.

Person Specification

• Experience with Microsoft office computer package / calendars / Zoom / Teams
• Ability to learn specific software as required.
• Experience using office equipment (Mac Computer / printers / scanners / TVs)
• Strong administrative skills organised and methodical.
• Fluent written and spoken English.
• Positive ‘can do’ attitude.
• Excellent Communication skills.
• Organizational skills with an ability to think proactively, prioritise work and work without supervision.
• Exercise discretion and confidentiality with sensitive information.
• Attention to detail is essential.
• French Language