We are looking for an Art Coordinator to join a close-knit team and support the delivery of multiple international projects from concept through commissioning, procurement, production and installation. This is a varied and hands-on role, with a particular focus on supporting the Art Team, purchasing and delivery of artworks and bespoke commissions.
The successful candidate will gain broad exposure to the full art consultancy process while developing particular experience in artist liaison, commissioning, purchasing, budgets, project programmes and supplier coordination.
This would suit someone who is highly organised, commercially aware and interested in art, design and craftsmanship. Previous experience within the art world is preferred but not essential, and we would welcome applications from candidates with relevant transferable experience in FF&E, interior design, procurement, luxury hospitality or other design-led project environments.
Art & Project Coordination
- Assist with the development of artwork specifi cations, commissions and project documentation.
- Track artwork development and production, monitoring progress and anticipated timelines and communicating updates to the wider project team.
- Work closely with the Senior Production Coordinator to communicate artwork specifi cations and support the production process.
- Assist with image file testing, quality checks and the preparation of artwork information for production.
- Maintain accurate project documentation, fi ling systems and records.
- Support the creation of project presentations, including artist research and outreach under the guidance of the Creative Director.
- Attend project meetings and client presentations, taking clear and accurate meeting notes and following up on agreed actions.
- Prepare general project reporting and assist with the management and tracking of monthly expenses.
- Attend site visits and project-related meetings as required.
- Support the team during project installations, including travel to sites within the UK and internationally.
- Assist with the preparation of project publications, press materials and other project-related content.
Purchasing & Financial Administration
- Create and issue purchase orders and maintain accurate purchasing records.
- Track purchasing activity against project budgets and timelines.
- Liaise with artists, galleries and suppliers to obtain signed purchase orders and required contractual and copyright documentation.
- Liaise with the Accounts team regarding invoices, payments and outstanding documentation.
- Work closely with the wider team to ensure that purchasing, budgets and project timelines are accurately communicated and coordinated
Person Specification
● Highly organised, with excellent attention to detail.
● Confident in managing multiple tasks and deadlines across different projects.
● A quick learner who is able to adapt to changing project requirements.
● A clear and personable communicator, comfortable liaising with colleagues, clients, artists and suppliers.
● Numerate and confi dent working with budgets, costs and fi nancial information.
● Able to work collaboratively across a multidisciplinary team.
● Proactive and able to take ownership of tasks through to completion.
● A self-starter with a positive attitude and a genuine desire to learn and develop.
● Able to manage their own time eff ectively while also responding to the needs of the wider team.
● Comfortable working in a fast-paced environment where priorities can change.
Essential Requirements
● Experience working in a project coordination, procurement, FF&E, interiors, design, hospitality, art or other relevant project based environment.
● Microsoft Office, with Excel to at least an intermediate level.
● Strong Mac profi ciency, including Keynote.
● Google Workspace.Good written and verbal communication skills.
● Excellent organisational and administrative skills.
● Confidence using Teams and online communication and fi le-sharing platforms.
● A high level of accuracy and attention to detail.
● A genuine interest in art, design, interiors, craftsmanship and the creative industries.
● Willingness to travel within the UK and internationally for site visits and installations when required.
Desirable Skills
● An art, design, interiors, architecture or related qualifi cation is welcome but not essential.
● Adobe Creative Suite, especially Photoshop
What We Offer
● The opportunity to work on prestigious international art and design projects.
● Exposure to the full project lifecycle, from artwork selection and commissioning through to procurement, logistics, and installation.
● Close collaboration with experienced senior members of the team.
● A supportive and collaborative working environment within an established art consultancy.